pro · Lesson 6 · 9 min
The weekly and monthly workflow
Capture, code, match, exception, rec, review, report, lock. Same spine whether the file is Xero or QBO.
Dotted words have a reminder. Hover on a computer, tap on a phone.
From earlier
- QBO
- Smart Document Capture
- 1099-NEC
- CPA
- lock date
Weekly (or daily on volume)
- Publish Smart Document Capture / Hubdoc / Dext drafts. Query anything without an account.
- Raise missing sales invoices; send statements to 30+ day customers.
- Enter bills; schedule payments; never pay an unentered bill from the bank app blindly.
- Reconcile all feeds. Match invoices and bills; do not OK-create over the top of them.
- Exceptions list: new suppliers, odd amounts, unapplied credits, clearing ≠ 0.
Monthly
Run the close checklist from Close → Month-end. Meet the owner for twenty minutes on the pack. Take actions (write-off requests, price issues, “why is software 3×”) as tickets, not as vibes. Then lock.
Xero vs QBO is a dialect
The spine does not change. Screens do. Xero is usually faster at bank rec and tracking; QBO is usually friendlier to US tax, 1099s, and many CPAs. A professional bookkeeper can translate: invoice ↔ invoice, bill ↔ bill, credit note ↔ credit memo, tracking ↔ class, spend money ↔ expense, manual journal ↔ journal entry, lock date ↔ close the books. The next lesson you owe a client is their chart and their calendar, not your favorite logo.
Check
Choices shuffle each visit. Misses send you back to the section. Look back clears the quiz so you can try again. Practice drills deal a new problem on try-again.
Choose an answer, then check.
This try
The first job when a bank line matches an unpaid invoice is:
Practice this
Stay in the flow — open a drill without backing out to the list.